Announcements

This article gives an overview and step-by-step instructions on how to send Announcements.

Announcements

Broadcast messaging is a widespread feature of business texting platforms.  The primary use cases for broadcast messaging through Prokeep include:

  • Promotional Messaging

  • Updating customers about new products or recalls

  • Notify all employees and customers of a store closure or change of hours

  • Messaging a targeted group of customers with regular delivery notifications

 

Announcements Training Video - 

HubSpot Video

How to Setup & Send an Announcement:

  • As an Approved User, please log into your Prokeep account.
  • Click the Announcements icon on the sidebar

  • Click 'Create an Announcement'

  • Add the Message Name & then click 'Save & Continue'

  • Click on 'Recipients' to choose who in your group's contacts will receive the message

  • You will then be able to search for contacts, companies, lists, or groups by name 
  • Select the contacts by checking the box next to their name
  • Once all desired recipients have been selected, click 'Add # Selected'

  • Once you have added your recipients, you will be able to see the list by clicking on the eye next to 'Reachable Audience' to see who has been selected as well as contacts who were selected that have opted out*.


  • Then you will click the arrow next to 'Message'

  • In the 'Message Text' box you will be able to type out your message. 
  • If you want to attach a file to the announcement, you can click the paper clip icon below the text box to search & add the file to the message.
  • Then click 'Save and Continue'

  • Once the recipients & message have been set, you will be able to see how much the Announcement will cost.

Note: Announcements can be sent even if they exceed the character limit. They are treated as MMS and charged accordingly, and users are notified of this before sending.

  • You also have the option to 'Schedule' the Announcement to go out on a specific date/time OR you can use the 'Send Now' button.

*Customers will receive a message regarding your location having Announcements enabled where they have the option to 'Opt Out' 

 

Creating an Announcements List

  • When in the Announcements dashboard, click on 'Lists'

  • Then click 'Create List'

  • You will then give the list name & a description

  • Once the list has been named, you will click the pencil icon to add contacts.

  • Then you will click 'Edit'

  • From there you will be able to add individual contacts and/or companies to the list.

  • Once your contacts/companies have been added to the list, you will click 'Save'
  • This list can be used later to quickly message a pre-created audience of customers

Creating an Announcements List How-To Video:

HubSpot Video

For Administrators:

As an Administrator, you will automatically be given access to the Announcements feature. If you wish to grant access to other users, you will go into Settings, then Users, and then click on the 'pencil' to edit the user. You will then check the box to enable Announcements access.

Once access has been given, the user will have an icon next to their role in the Users screen.